moneymore timesystemstechnology

Advantages of digital signing

Digital Signing

Digital signing through electronic signature software offers businesses a number of time and cost-saving benefits. If you’ve considered going paperless but haven’t yet made the plunge, here are 6 excellent reasons to switch to digital signing today.

Get paid faster

Digital signing make it easy to close a sale on the spot, turn around contracts faster, and finalise documents that require signatures from multiple parties. Electronic signature software can also streamline the generation of agreements – any paperwork that is typically “held up” by ink signatures. The result is quicker document processing and faster payments.

Learn more: Get paid!

Direct and indirect cost savings

Switching to digital signing means you’ll spend less on paper, ink cartridges, printer maintenance, postage and courier costs. You’ll also save time spent managing paper documents, including tracking them down and filing them. Digital signing software automatically forwards a document from one signee to the next – a huge time saver – and it’s easy to track the status of an e-document as it makes the rounds.

Learn more: Paperless office, what are the benefits?

Improve customer service

A high proportion of your clients do business online via their personal devices. The bottom line: digital signing is what a growing number of your clients expect. Make it easy to sign and you’ll maintain loyalty and avoid losing sales because your business is behind the times.

Simple to implement

Digital signing software is easy to use and cost-effective. One of the benefits of electronic signature software is it’s designed to seamlessly integrate with other applications, so you can use it to sign different kinds of documents in various formats.

Enhanced security

Digitally signed contracts can be more secure than paper documents. Here’s why:

  • Documents signed by digital signature are protected with a tamper-evident seal and the originator of a document is automatically notified when there’s been a change.
  • An electronic record of the document’s lifecycle serves as evidence of who signed the document and when.
  • Public Key Infrastructure (PKI) – the highest standard of encryption verification technology – is used to identify an individual by electronic signature and ensure the integrity of each signed document.
  • E-documents dramatically reduce the risk of being stolen, damaged, intercepted, lost, destroyed, altered, or read by unwanted eyes.

Learn more: Cyber Security

Legally binding

In many parts of the world, legislation is in place to protect parties who have signed documents via electronic signature. If you work with international clients, be sure to get familiar with the laws around electronic documents everywhere you do business to make sure your digitally signed documents will hold up in court.

Final thoughts on digital signing

Now that you know the benefits of digital signing, why not save time, money, and trees by going digital?